AI audits and automation for founders and business owners
Your people already use ChatGPT. Your company still runs on work someone does by hand. We find that work, put a number on it, and build the automations that handle it.
30 minutes. You leave with a shortlist of three processes to look at first.
Results
One training company, about 30 languages, every round of content. Estimated hours of manual work per round, across all languages, before and after.
Results from one international B2B training provider, shared with permission. Every language is still reviewed and approved by a person before it ships.
Where the time goes
Pick the ones that happen in your company.
Pick a card above to see how the hours add up.
The AI readiness check: twelve questions about how work gets done in your company, about three minutes, no technical knowledge needed. You get a readiness score and an estimate of the hours a year that go on this kind of manual work. Leave your name, work email and company at the end to see the result and get the full report.
Get your estimateExample figures. The readiness check estimates yours in about three minutes.
How it works
No software to install, nothing to learn. Short conversations with the people doing the work, then a plan, then the build.
We go through how your company runs day to day and shortlist three processes to look at first. If there are fewer worth doing, we'll say so. The shortlist is yours whether or not we work together.
Short interviews across your departments. You get a map of where the hours go, a roadmap of what to automate and what to leave alone, and clickable demos on your own processes.
Working automations on your real processes, tested with the people who'll use them. Where it makes sense, the key information feeds into one dashboard that shows what needs attention.
Documentation and training, so your team runs the system day to day. Any ongoing software costs or support needs are agreed before the build starts.
What you can hold us to
If the audit doesn't find potential yearly savings of at least three times its fee, you get the fee back. Your side: book the interviews within ten working days and give us access to the people doing the work. The exact terms go in the agreement.
An audit done properly takes a team's full attention, so we cap new starts. The next start date is settled on the call.
We show the assumptions behind every figure in the roadmap, so you can defend it to your own team. The price for the agreed scope is fixed before work starts. If the scope changes, we agree the effect on price and timing first.
Who you'll work with
Ottermate maps how the work actually happens, works out what the manual parts cost, and builds the automations that handle them. The numbers in the roadmap stay on the conservative side, because you should be able to defend them to your own team without caveats.
We don't sell software licences and we don't take referral fees, so the roadmap has no reason to recommend anything you don't need. Often the fix uses tools you already pay for. Whatever we build, we document and hand over.
Not ready to talk yet?
Twelve questions, about three minutes. You get a readiness score, an estimate of the hours a year that go on manual work, and the one thing to do first. Leave your name, work email and company at the end to see it. The full result goes to your inbox.
Check your AI readinessFree. No newsletter, and no sales call unless you want one.
FAQ
It's a good start, and it helps one task at a time. Automation joins up the steps around it: reading incoming orders into your system, drafting quotes from your template, building the weekly report. The audit maps which of those are worth doing, and where a person should still check the output.
For the audit, usually one interview of 30 to 45 minutes per person. Testing and training during a build are planned with you up front. The point is to stop wasting your team's time, not add to it.
Not necessarily. We start with the tools you already pay for. If something new would help, we explain why and what it costs. We don't sell software licences or take referral fees, so there's no reason to recommend anything you don't need.
Then the roadmap says so, with the numbers behind it. If it doesn't find potential yearly savings of at least three times the fee, the fee comes back to you, as long as the interview and access conditions above were met. A clear "not worth it yet" is a useful result, and it's cheaper than guessing.
The 30-minute call is free. The audit and any build are separate projects, each at a fixed price for an agreed scope. We talk through the work on the call, then confirm scope, price and any running costs before you commit.
Book the free call, or send a message and we'll reply within one working day.
Book a free AI strategy call